Job Opening: Events & Programming Assistant

Location: The British Omani Society, Mayfair, London
Contract Type: 2-Year Fixed-Term
Hours: 37 hours/week, Mon–Fri (9:00–17:30), occasional evenings/early mornings around events (with time off in lieu)
Salary: £28,860 per annum (London Living Wage), reviewed annually
Hybrid Working: Minimum 3 days per week in-office
Start Date: As soon as possible

The British Omani Society (BOS) an Events & Programming Assistant to support the delivery of its wide-ranging events programme and youth engagement initiatives. The Assistant will work closely with the Director, Trustees, and a wide network of collaborators to organise and deliver a strategic annual programme of events and activities across youth, business, environment, and culture/sport. This is a dynamic role in a small and collaborative team, with opportunities to work closely with high-profile UK and Omani stakeholders, including embassies, government representatives, students, alumni, and corporate partners.

Key Responsibilities

Event Planning & Delivery

Plan and deliver monthly in‑house members’ events, including speaker liaison, guest support, AV setup, catering, logistics, and post‑event follow‑up.
Support the planning, administration, and operational delivery of the wider events programme (catering, staffing, attendee tracking, room setup, speaker expenses, thank‑you emails).
Plan and implement digital events, including webinars and hybrid formats, liaising with the wider team.
Operate and troubleshoot event technology (Zoom meetings/webinars, livestreams, recorded lectures, AV equipment, PowerPoint).
Manage room‑hire enquiries and support the delivery of room‑hire events.

Flagship Annual Events

Work closely with the Director to organise and execute BOS’s major annual events, including:

BOS Annual Lunch
Oman Natural Heritage / Environment Lecture
Summer Business Reception (with the Corporate Subcommittee)
NGG Delegation (with the wider NGG team)
Football Association Project
BOS Art Group Project

Youth & Alumni Engagement

Lead the organisation of youth schemes (Arabic Language Scheme and Student Volunteers Oman Scheme), including recruitment, shortlisting, interviews, visa and travel arrangements, and post‑trip feedback.
Arrange New Generation Group (NGG) events, engaging BOS alumni, Omani students in the UK, and emerging leaders central to the Oman–UK relationship.
Maintain and update the BOS alumni database, coordinating and re‑activating the alumni network.
Liaise with BEM/BC/Cultural Attaché on wider alumni networks and support marketing efforts where required.

Communications & Administration

Act as the first point of contact for website enquiries and grant‑related queries, directing them to the appropriate staff member or trustee.
Reconcile monthly invoices and Barclaycard expenses, liaising with the Treasurer for payments.

Essential Criteria

Experience organising events (including voluntary experience)
Highly reliable, organised, and able to multi-task
Collaborative and enthusiastic team player
Strong initiative and problem-solving abilities
Confident communicator with excellent interpersonal skills
Available to work from the London office at least 3 days/week
Able to work some early mornings/evenings during events (with time off in lieu), and occasionally travel, including potentially to Oman
Fluent in English, with strong written skills
Must have the right to work in the UK - please note we are unable to provide sponsorship.

Desirable Criteria

Knowledge of or interest in Oman, the Gulf, Middle East, or Arab culture
Arabic language skills

What You Can Expect

Pension contributions
23 days annual leave per year in addition to public holidays
A collaborative, supportive working culture
The opportunity to build a high-value network across the UK and Oman
A meaningful role with a high degree of autonomy

Apply Here

Please note this role will be subject to a three month probationary period. All applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to sponsor work visas for this role.

Please note will be reviewing applications and conducting interviews on a rolling basis. We encourage early applications, as the vacancy may close once a suitable candidate is identified.

This form will close on Friday 15th May 09:00 BST.